ONLINE SUBMISSION OF TENDERS FOR PUBLIC CALLS FOR THE AWARD OF PUBLIC CONTRACTS

The Electronic Public Procurement System (EKR) is a general public purchase portal which supports the publicity and effective transaction of public procurement procedures.

Kulcsszavak: Public procurement, E-procurement, Electronic procurement, EKR, Tender, Participation, Procedure, Submission Documentation User, Procedural action

Without logging in to the EKR, you can access a database of contracting authorities and procurement experts under the ‘Registers’ menu, check public procurement plans, launched procedures, public procurement notices and procurements under a framework agreement under the ‘Procedure’ menu, and navigate to support pages (e.g. handbooks, FAQ) through the ‘Support’ menu.

To learn about a specific procedure, or to prepare a tender or a request to participate, you need to register, log in to the EKR and also have to have the right authorisations as a registered user.

Once logged in, the list of procedures launched in the EKR can be accessed by clicking on the Launched procedures function. Non-registered users can also access the list of launched procedures on the Portal.

If a registered user wants to see further related documents after checking a call, the user first has to log in on the public page of the EKR and then use the Interested function. The Interested function is only available for procedures for which the user is eligible to submit a request to participate or make an offer. After starting this function, the user needs to insert the name of the organisation it represents and, for procedures consisting of multiple lots, designate the lot of the procedure it wishes to apply for.

The user can perform the procedural action ‘Prepare a tender/Prepare a request to participate’ if it has already indicated its interest regarding the procedure on the corresponding form.

To prepare a tender/request to participate, select the Open button in the Prepare a tender/Prepare a request to participate row.  

For requests to participate the system fills out the reading sheet automatically using the data provided in the EKR, therefore no further data need to or can be added to the reading sheet in the participation phase.

To prepare a tender, you must complete the reading sheet created by the Contracting Authority. 

Documents to be submitted together with the tender or request to participate can be uploaded by clicking on the Attach new document button at the bottom of the ‘Documents to be submitted’ page.

To submit your tender, click on the Submission button. The header of the tender will now also indicate that your tender has entered the Submitted tender phase.

If you wish to edit your tender documentation, select the Back to editing tender documentation function.

Once you click on the Submission button, the system will ask for your confirmation, you will need to provide a primary and secondary mobile phone number to receive an SMS with a code to unlock the tender submitted. You are required to provide two mobile numbers; however, these can be identical. Tenders will be time-locked after submission, you will not be able to view or modify them. Only the Open tender again function will be available in the section of the procedure. Select this button to request an SMS code to be able to open the tender again.

For final calls for tenders, a warning is displayed in the heading of the tender transaction: ‘A final call has been issued for this procedure.’ For negotiated procedures, a final tender needs to be submitted in accordance with the provisions of the Public Procurement Act and its implementing decrees. Tenders submitted in previous rounds need to be resubmitted through the EKR by performing the procedural action ‘Prepare a tender’ if the content of the tender previously submitted remains unchanged. You can perform a procedural action on the procedural action search page by clicking the ‘New procedural action’ button at the bottom of the page and by selecting the action from the drop-down list. A full list of procedural actions is included in the User Manual on the Portal.

Procedural action ‘Request for additional information’ (KTK) – You can request additional information from the Contracting Authority for preparing your tender/request to participate. For this you must select the procedural action ‘Request for additional information’ from the drop-down list. You can enter text or attach documents.

Procedural action ‘Other communication’ (AETK) – This procedural action allows you to communicate and share information with the Contracting Authority by entering text and attaching documents.

Procedural action ‘Provide corrections/missing data’ (AMHP) – This procedural action allows you to edit the tender or request to participate already submitted to comply with a call for the provision of corrections/missing data.

Procedural action ‘Reply to request for information’ (FKM) – This procedural action allows you to enter text or attach documents in reply to the Contracting Authority’s request for information concerning documents submitted for the tender.

Procedural action ‘Withdrawal of offer’ (AVV) – Tenderers can withdraw their tenders and provide justification or attach documents after the tenders have been opened.

Tenderer users can access their tenders created in the EKR by clicking on the My tenders button. To be able to view or continue editing the tender selected, click on the Open button in the Operations column in the row of the tender. By clicking on the Authorisations button, you can assign additional authorisations to users who are members of the organisation if you as a user are entitled to assign authorisations at the organisation or tender level.

Users logged in to the EKR can monitor the most important deadlines for their procedures by selecting the Procedure / Deadlines menu. Users are given a warning about the nearest deadlines upon logging in to the EKR. By clicking on the Calendar view button at the bottom of the list, you can see the deadlines in calendar view. If you want to return to list view from calendar view, select the List view function.

Tenders submitted can only be reopened for modification before the deadline for the submission of tenders expires.

Select the Tender documentation menu under a given procedure to see the electronic statements requested by the Contracting Authority or any document uploaded by the Contracting Authority to be used as a template under the List of documents to be submitted in the floating menu.

There are forms to be completed and statements or documents that need to be attached upon submission for procedures conducted in the EKR. The Contracting Authority can provide samples which economic actors need to download and, once completed, upload to their tender, or attach to their tender signed and scanned or signed electronically in the EKR. Documents uploaded by the Contracting Authority can be downloaded by clicking on the file name.

Documents to be submitted together with the tender or request to participate can be uploaded by clicking on the Attach new document button at the bottom of the ‘Documents to be submitted’ page.

You can submit an appeal if the laws on public procurement, public procurement procedures, building or service concessions or procedures for the award of concession contracts have been violated. Communication in the review procedure before the Public Procurement Arbitration Board is maintained electronically. The Public Procurement Arbitration Board may call on the applicant to provide corrections multiple times. You need a representative (accredited public procurement consultant, legal counsel of the bar association or lawyer) to engage in a review procedure before the Public Procurement Arbitration Board.

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Act CXLIII of 2015 on Public Procurement

Government Decree No 424/2017 of 19 December 2017 on the detailed rules of electronic public procurement

Decree No 40/2017 of 27 December 2017 of the Minister heading the Prime Minister’s Office on the rules concerning the maintenance and operation of the electronic procurement system

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